From $0 to $2.4M in annualized run rate in six months, built on Wrangle from day zero.
Calibratr.ai helps some of the fastest growing tech companies in SF and NYC find top talent to support their growth. Through retained sourcing and embedded recruiting, the team works across hard-to-fill engineering, research, and GTM roles, helping founders understand the talent market and move from an open role to a hire at light speed. Calibratr works as an extension of each client’s internal team, communicating frequently and staying closely aligned on hiring priorities and what success looks like for each role.
Within six months of launching, Calibratr reached $200k in monthly recurring revenue, equivalent to a $2.4M annualized run rate. The business is entirely built on retained recruiting services.
Wrangle is proud to say we’ve supported Calibratr from day zero.
Our story began in October of 2025, when Calibratr’s founders were recruiting together inside a fast-growing startup. After a demo, they quickly adopted Wrangle team-wide.
“Wrangle’s calibration has always been the best.” — Taylor Berghane, Co-founder of Calibratr
After making 60 hires across engineering, ops, and execs, they decided to make the move from in-house to agency recruiting. To begin, they spoke with hundreds of former founders and operators about building companies. What slowed growth? Where are the bottlenecks?
Everything came back to one key theme.
“All roads led back to the talent, the bar.” — Dave Edmunds, Co-founder of Calibratr
The idea of never compromising on the talent bar shaped Calibratr’s approach to building their business.
Today, Calibratr serves numerous AI and healthcare clients, including multiple unicorns. Its work covers technical individual contributors, engineering leaders, customer-facing technical roles, and go-to-market teams.
The founders had chosen Wrangle as a basis for Calibratr’s recruiting efforts. In their previous roles, they used it to identify candidates for demanding searches, including those for former founders and heads of engineering.
“Wrangle became the go-to.” — Myles Elliott, Co-founder of Calibratr
What stood out was its ability to respond to specific hiring criteria. Describing their experience on particularly difficult searches, the team called Wrangle:
“The only tool that could reliably hit, hit that mark or come close.” — Taylor Berghane, Co-founder of Calibratr
When they launched their own recruiting business, they brought Wrangle with them.
Calibratr used Wrangle’s sourcing agents through MCP, connected client inboxes, and ran outreach across organizations. They combine Wrangle’s agentic capabilities with their own proprietary workflows and systems, tailoring sourcing and outreach to each client’s needs. This helped the team apply its recruiting judgment across different client requirements while keeping the work in a shared system.
In describing what made the operation effective, the team emphasized:
“Having everyone, everything in one place.”
And the
“Ability to spin up outreach really really fast, connect all the inboxes seamlessly.”
For an embedded recruiting business, this unification is incredibly important. Each client brings different roles, hiring criteria, stakeholders, and messaging. A tool needs to retain context across all of these workflows to adequately support this high-touch, bespoke style of recruiting.
Wrangle also consolidated capabilities the team would otherwise have needed from separate products. When considering a network search tool:
“The network sourcing feature was built into Wrangle. So it instantly replaced the tool”
Calibratr sets demanding delivery standards around that workflow. Their operating standard is to fill a 200-candidate sequence with qualified people in under 24 hours and source and outreach 1,800+ qualified profiles per role in a week.
Wrangle helps them maintain outreach quality as volume grows.
In one month, across ~8000 outbound messages, 23.4% of candidates replied, and 7.7% resulted in a qualified interested candidate. Calibratr also maintains an average of 48 hours from sequence launch to the first positive response.
That gives clients an early signal that a search is reaching people who are willing to engage. It also gives the recruiting team feedback it can use to evaluate the search and messaging.
Candidate engagement is important, but Calibratr is aware of how important the time of their clients is, and makes great effort to ensure candidates who reach hiring managers meet the bar.
Keeping this top of mind, they target an 80%+ submit-to-interview rate.
For one client engagement, Calibratr increased interview throughput by 8.5x in the first three weeks.
For an AI health startup, the team reported:
“We made five hires in the first month.”
In another sourcing engagement, a focused outreach push led to a hire within three weeks:
“Out of that one blitz, they got hired in three weeks.”
As Calibratr’s business developed, its relationship with Wrangle went beyond using the product.
The team worked directly with Wrangle on custom integrations and brought feedback from live recruiting workflows to the people building the software. The Calibratr team emphasized the speed of communication and the interest in understanding the underlying problem.
“The feedback and communication is super quick.”
“You guys are actually interested in trying to figure out our problems.”
One team member recalled messaging the Wrangle team at around 11:30 p.m. Within minutes, Reid replied that he was already working on the issue.
“Dude, like, I messaged you five minutes ago.”
Reid later followed up to understand the workflow in more depth.
“That inquisitiveness is really nice.”
This ongoing collaboration turned Calibratr’s feedback into consistent product improvements.
Reflecting on the sourcing-agent workflow and the efficiency it created, the Calibratr team said:
“That’s what allowed us to scale quickly.”
Wrangle is incredibly proud to have supported Calibratr’s hyper-speed growth, and we’re excited to see how far they can go in the next 6 months, and beyond!
